Grading
Grade Definitions
Honor grade indicating excellence. Earned as a result of a combination of some or all of the following as outlined by the instructor in the syllabus: superior examination scores, consistently accurate and prompt completion of assignments, ability to deal resourcefully with abstract ideas, superior mastery of pertinent skills, and excellent attendance. Probable success in a field relating to the subject or probable continued success in sequential courses.
Honor grade indicating competence. Earned as a result of a combination of some or all of the following as outlined by the instructor in the syllabus: high examination scores, accurate and prompt completion of assignments, ability to deal well with abstract ideas, commendable mastery of pertinent skills, and excellent attendance. Probable continued success in sequential courses.
Standard college grade indicating successful performance earned as a result of a combination of some or all of the following as outlined by the instructor in the syllabus: satisfactory examination scores, generally accurate and prompt completion of assignments, ability to deal with abstract ideas, fair mastery of pertinent skills, and regular attendance. Sufficient evidence of ability to warrant entering sequential courses.
Substandard grade indicating the student has met only minimum requirements as outlined by the instructor in the syllabus. Earned as a result of some or all of the following: low examination scores, generally inaccurate, incomplete or late assignments, inadequate grasp of abstract ideas, barely acceptable mastery of pertinent skills, irregular attendance, insufficient evidence of ability to make advisable the enrollment in sequential courses. Does not satisfy requirements for entry into courses where prerequisites are specified.
Non-passing grade indicating failure to meet minimum requirements as defined by the instructor in the syllabus earned as a result of some or all of the following: non-passing examination scores, inaccurate, incomplete or late assignments, failure to cope with abstract ideas, inadequate mastery of pertinent skills, and repeated absence from class. Faculty must record the last date attended for students that earn an F.
A grade of P represents satisfactory achievement which would have been graded C or better under the traditional grading system. The P grade is disregarded in the computation of the grade point average. This grade is available only when a student has selected the pass/no pass grade system option during the first 80% of a course’s term.
A grade of NP represents unsatisfactory achievement which would have been graded D or lower under the traditional grading system. The NP grade is disregarded in the computation of the grade point average. Faculty must record the last date attended for students that earn an NP. This grade is available only when a student has selected the pass/no pass grade system option during the first 80% of a course’s term.
Mark Definitions
The mark used when a student satisfactorily completes continuing education units (CEUs).
The mark used when a student does not satisfactorily complete continuing education units (CEUs).
- At the time final course grades are recorded, the instructor may, with the consent of the student, record an “I” mark and grant additional time for the completion of a minor but essential requirement for the student who is otherwise making satisfactory progress.
- This shall only be done by signed written agreement with a requesting student and a copy shall be left on file with Student Services.
- Such written agreements shall describe the missing requirement, the basis for the requirements evaluation, the effect on the final grade computation and the completion date (within one year) for that requirement.
- If no replacement grade for an “I” mark shall have been provided by the course Instructor within one calendar year, the “I” mark shall automatically be changed to an “F” or “NP” depending on the grade system option (chosen by the student) in effect at the time the “I” mark was originally recorded.
- This mark does not entitle the student to repeat a course without paying tuition.
- It may be impossible to receive this mark in some courses where, for example, equipment usage is required.
This mark is to be used only by Student Records when a student has completed the official withdrawal process after the published drop deadline and before the published withdrawal deadline.
The AU mark, when allowed, permits a student to attend a course without receiving a grade or credit for the course even though tuition and fees must be paid. To be assigned an AU mark, a student must obtain permission from the course’s instructor and notify Student Services prior to the published drop deadlines. Does not satisfy requirements for entry into courses where prerequisites are specified.
This mark may be used only by Registration. See “Repeated Courses.”
Requesting an Audit or Pass/No Pass Grading Option
Audit Grade Request
To request to audit a course, a student must submit a completed Grade Mode Form to Student Services by noon on Friday of the first week of the term. Students must have the instructor’s permission. Forms are located online or at Student Services.
After the end of the first week of the term, students will no longer be able to change their grading option to/ from an audit. There are no exceptions to this deadline and once the grade request has been submitted, the grade option cannot be changed.
Pass/No Pass Grade Request
To request the Pass/No Pass grade option, a student must submit a completed Grade Mode form to Student Services by the appropriate deadline. Students must have the instructor’s permission. Not all classes have this option. Submit the completed form to Student Services by the appropriate deadline:
- 11-week classes: Noon on Friday of the eighth week of the term
- 8-week classes: Noon on Friday of the sixth week of the term
- 1 – 7 week classes: Prior to the second class meeting
After the deadline has passed, students will no longer be able to change their grading option between letter grades (A-F) and pass/no pass (P/NP). There are no exceptions to this deadline and once the grade request has been submitted, the grade option cannot be changed.
For more information, contact Student Services.
Grading Miscellany
Repeated Courses
All grades earned will appear on the transcript. The highest grade for a course will be calculated into the GPA and the total credit hours earned; all other grades earned for that course will be excluded from the GPA. Financial aid will only pay for a student to repeat a course in selected circumstances. Check with the financial aid office for details.
Computing Grade Point Averages
Grade points are awarded as follows:
| Grade | Points Awarded Per Credit |
|---|---|
| A |
4 |
| B | 3 |
| C | 2 |
| D | 1 |
| F | 0 |
| P, NP, SC, NSC, I, W, AU | Not included in grade point computation. |
The grade point average is the quotient of total points divided by total credits in which “A”, “B”, “C”, “D”, and “F” grades are received.
Grade Changes
If a student believes that there has been a mistake in a grade, the instructor should be contacted within 14 calendar days of the final course grades being posted. If a grade dispute cannot be resolved with the instructor, the student has (within 14 calendar days following the meeting with the instructor) recourse through the student grade appeal procedure. More details on this process may be found in the CGCC student handbook located on the CGCC website. Note that requests for grade changes after one year following receipt of a grade will not be considered unless the instructor who issued the grade agrees to such consideration.
Honor Roll
The College will recognize academic excellence in students who have earned a 3.30 or higher GPA on a minimum of six graded credits, excluding pass/no pass, in a given term. The following honors will be awarded:
| Honor | GPA Range |
|---|---|
| Honor's List | 3.30-3.49 |
| Vice-President's List | 3.50-3.74 |
| President's List | 3.75-4.00 |
Cumulative average is awarded upon graduation. CGCC will recognize honor credentials during a ceremony conducted in the month of May. Students will be invited to participate in this event if they meet the honor standards above.