Parish Secretary

Company: St. Paul's Episcopal Church

Open: 2017-06-20T00:00:00

Status: pt

Wage / Salary: 14 / hr

Description

The Parish Administrator of St. Paul’s provides overall support and coordination for the office work involved in the ministry of the parish, serving as direct assistant to the Priest-in-charge. This part time position requires knowledge of and commitment to church ministry, strong organization skills and knowledge of usual office procedures, computer savvy, knowledge of web and social network communications, coupled with ability to apply them in a flexible and sensitive manner.

Position open until filled.

Responsibilities


1.  General Administration
1.1.    Priest-in-charge Support: as requested and required, provide support to the Priest-in-charge including general administrative tasks, research, communicating with vendors and parishioners. Other tasks include filing, copying, ordering office supplies and preparation of the volunteer rota, with weekly notifications to worship volunteers.
1.2.    Vestry Support: attend non-executive Vestry meetings as Vestry Clerk to take, prepare and distribute minutes. Assist with internal communications of the Vestry through regular email reminders of meetings and others as requested.
1.3.    Reception: Maintain a friendly, professional presence to greet all who arrive at St. Paul’s, and be supportive and welcoming to volunteers. Address requests for assistance via drop-in and phone.
1.4.    Phones: answer phones and announce callers as appropriate, protecting the time and privacy of staff members as requested and required.
1.5.    Parish Records:
1.5.1.  Database: maintain parish database, entering new members and updating records, recording services, providing labels, directories, lists, etc, as needed and providing transfer letters as requested. Maintain donor database for ongoing donors and capital campaign.
1.6.    Office Maintenance
1.6.1.  Maintain all office equipment in working order, communicating with repair and maintenance vendors as necessary.
2.  Calendar: Maintain and update the master calendar, assigning activities to the various spaces available for them. Keep a working calendar published and reviewed for staff in-house use, as well as maintaining the online calendar.
3.  Building Use: coordinate and oversee building use, repair, maintenance and security for events..
3.1.    In house use: coordinate requests from congregation members and in house groups in accordance with St. Paul’s building use policy, scheduling them in consultation with the Priest-in-charge when conflicts arise.
3.2.    Outside use: coordinate outside use of the buildings, including communicating with the users, processing applications for building use according to St. Paul’s building use policy, preparing contracts, issuing invoices, and working with the financial officer. Liaison with wedding coordinator.
3.3.    Keys: Maintain accurate records of keys issued. Make keys available to outside groups as necessary.
3.4.    Repair and Maintenance: Coordinate and assist the Jr. Warden with managing and scheduling repairs and maintenance, including vendor relationships.
3.5.    Recycling and Garbage: Coordinating and scheduling recycling and garbage pick-up as needed.
4.  Communications: prepare all communications materials for the church, included but not limited to:
4.1.    Mailings: supervise and coordinate all parish mailings, including support of the Stewardship Committee, the Priest-in-charge, music program, and other occasional mailings. Prepare and send parish update emails in coordination with Sr. Warden and Priest-in-charge.
4.2.    Newsletter: Coordinate the monthly production and publication of printed and electronic document.
4.3.    Website: coordinate and provide information for regular updates and data input.
4.4.    Worship bulletins: Prepare weekly, holiday and special service booklets. These worship guides require MS Word formatting ability and meticulous proof-reading, and may require graphics manipulation.
4.5.    Bulletin Board: Maintain and update bulletin boards office hallway and Narthex areas.
5.  Finance officers support:
5.1.    Track goods and services received for general office expenditures.
5.2.    Approve office expenditures prior to payment as authorized by the Vestry.
5.3.    Provide general support to finance officers for filing and maintenance of records as needed.

Qualifications


•   Experience in working with the public.
•   Ability to maintain confidentiality.
•   Ability to organize information and multiple demands with flexibility and ease.
•   Ability to work to deadline and with grace under pressure.
•   Computer knowledge and experience with Windows operating systems; Microsoft Office, including Word, Publisher, and Excel.

  •   Knowledge of QuickBooks is a big plus.
  •   Knowledge of Wordpress and social media are beneficial.

•   Background check
•   Completion of Safe Church Training (abuse and harassment awareness) within first 3 months of employment

Apply

Submit résumé by post or in person to:

The Rev. Red Stevens
St. Paul’s Episcopal Church
1805 Minnesota St.
The Dalles,
Oregon 97058

or by email to: info@stpaulsthedalles.org

Contact

St. Paul’s Episcopal Church
1805 Minnesota St.
The Dalles, Oregon 97058
 (541) 296-9587
info@stpaulsthedalles.org