Collection Development Policy

The library collects materials to support the Columbia Gorge Community College (CGCC) mission. Towards that end, we strive to provide materials:

  • Relevant to current and projected class assignments
  • Representative of the many different sides of a particular debate or topic
  • Suggested by faculty and other experts as being relevant to the field and/or their students' learning favorably reviewed by sources well-regarded in the industry
  • That strengthen the breadth and depth of the college collection
  • Of local interest because of geography, history or other close connections with community partners
  • That promote and encourage reading by all patron populations
  • Typical of small academic libraries, especially those that serve rural areas
  • Reflective of the complex nature of topics on local, national and international levels
  • That allow us to maximize available funds

All items are evaluated for appropriateness for the college collection prior to acquisition. This can include:

  • A positive review in a reputable publication
  • Holdings by other academic libraries, specifically those serving community colleges
  • First hand evaluation by a faculty member in a related discipline

Some exceptions to the above criteria are made for items of significant local importance that are unlikely to be widely-known outside of our immediate geographic area.

Withdrawal (Weeding) Guidelines

To maintain a relevant collection and to maximize available space, the Library regularly evaluates its collection and removes outdated, superseded, no longer needed and/or deteriorated materials. The basic process recognizes that different parts of the collection require a different approach because of subject matter and format. The basic process is as follows:

  • Identify areas of the collection in need of review based on review schedule
  • Determine individual items within a given area to be reviewed. Consideration will include the following:
    • Date of publication and/or addition to the collection appropriate for a given subject
    • The item's condition
    • Alternatives available in collection (i.e. strength of area of the collection)
    • Current and projected course offerings
    • Availability and ease of access from other institutions
    • Frequency of use
  • Isolate items under consideration for further evaluation
  • Solicit feedback from relevant faculty regarding suitability for retention, replacement or withdrawal

The final decision for withdrawal and/or replacement is made by the Dean of Library and Learning Commons. Withdrawn materials are typically donated to Better World Books upon CGCC Board of Education approval.