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GBM-AP Staff Complaints Procedure

Contact

Tria Bullard
Director of Board and Executive Services
tbullard@cgcc.edu, (541) 506-6103

Board Policy Code: GBM-AP
Adopted:
Revised/Readopted:

The purpose of this procedure is to afford every employee, subject to the limits specified in policy GBM, the means to seek formal discussion of complaints arising out of an alleged violation, misinterpretation or inappropriate application of Board of Education personnel policies and/or administrative regulations. Complaints regarding Board personnel policies are subject to this procedure through step four. Administrative procedures are subject to this procedure only through step three. All days in the procedure refer to working days of the district. Failure to proceed to the next step within the time limits specified will automatically be construed as acceptance of the decision at the previous step.

Step 1: The employee will submit a letter to his/her immediate supervisor indicating the nature of the problem and requesting a conference. The letter must be sent within 20 days of the occurrence or perception of the problem. A conference will be held between the employee and his/her immediate supervisor within three days of receipt of the request. Written results of the conference will be sent to the employee within three days of the conference.

Step 2: If the results are unacceptable to the employee, he/she may make a written request, within three days of the receipt of the results, for a conference with the appropriate administrator. A conference will be held between the employee, the immediate supervisor and the appropriate administrator within three days of receipt of the request. Written results of this meeting will be sent to the employee and the immediate supervisor within three days of the conference.

For matters outside the jurisdiction of the immediate supervisor, the employee may start the proceedings at Step 2.

Step 3: If the results are unacceptable to the employee, he/she may make a written request, within three days of receipt of the results, for a conference with the President. A conference will be held between the employee, the immediate supervisor, the administrator and the President or designee within three days of the request. At this time, the parties may present their cases. Written results of this conference will be sent to the employee, the immediate supervisor and the administrator within three days of the conference.

Step 4: If the results are unacceptable to the employee, he/she may make a written request, within three days of receipt of the results, for a conference with the Board. The written request shall be submitted to the President. A conference will be held between all parties involved and the Board at the next regularly scheduled Board meeting. The President may request a special meeting of the Board as he/she deems appropriate. The Board will send its written decision to the employee within 20 days of the conference. Board decisions shall be final.